![]() ![]() ![]() Clicking on the View button in the toolbar, you can set OmniFocus to show all completed and dropped items and projects, or just the active ones. You can of course delete a project altogether, but it's great that a project (such as a workshop you do two or three times a year) with all its actions can be marked completed, hidden, then marked as incomplete when you need to use it again. I particularly like the way projects can be labeled active, on hold, completed, or dropped. When you create a new project, OmniFocus makes it easy to hit the Return key twice to create a new action, and a project can even be put into focused mode, which hides all other projects, and even be opened in a separate window. Single actions: a list of loosely related actions, such as routine house chores, or a shopping list.Sequential projects: multiple actions need to be completed in a particular order, such as painting your garage.Parallel actions: can be completed in no particular order, such as a list of books to read.Next we’ll look at the flow that is not an action at all, storing reference material.In the new OmniFocus, projects are based three types of actions: I’ll write another article at some point about calendars with other GTD systems. OmniFocus made that philosophical choice for whatever reason. In fact, in order to ensure I don’t set time restricted tasks in OmniFocus that clash with my calendar, I have a daily reminder to review my calendar (you can see that at the top of the diagram) Other GTD systems integrate differently with the calendarįor the sake of completeness, I should mention that other systems (for example Todoist), have better calendar integration, and can (if you wish) put entries into your calendar that directly correspond to tasks. The removal of ‘proper’ calendar integration caused some dissent but given the other benefits of the app, I have opted to live with it. In the case of OmniFocus, we use this view to see where we can’t allocate our time. The forecast view provides us with the landscape of the day We can see that this task is visible in the forecast for Tuesday 21st. There is a feature called Forecast, which I haven’t introduced until now. ![]() Very specific given how free my calendar looks, but bear with me. Using the calendar on the Mac, let’s assume I have decided to allocate a slot of free time on Tuesday 21st April at 13:00-13:30. OmniFocus support blog, September 2019 Use OmniFocus to plan tasks around the calendar In the gaps between those blocks of time, OmniFocus tells you what you want to get done, and it can help you figure out what’s the most important thing to do in that block of less-scheduled time. To summarize: the calendar tells you where you need to be and when. In terms of the OmniFocus philosophy of GTD and the calendar, their support blog puts it like this: Personally I use Todoist for home and OmniFocus for work to keep these lives separate as much as possible, but we’ll just focus on using the tools for this article. Use your calendar and the forecast viewįor the sake of simplicity, in this article we won’t concern ourselves with different GTD systems for work and home life. However, for the purposes of illustrating a sprint example, we’ll assume that the calendar is indeed sacred. Now, there has been discussion on how literally to interpret this rule, given that the book was first written in 2001 and the world has moved on. You need to trust your calendar as sacred territory, reflecting the hard edges of your day’s commitments, which should be noticeable at a glance when you’re on the run…those that you absolutely have to get done on that day. The newly released app FocusGTD3 is now compatible with OmniFocus 3 with full support for tags, and more advanced repeat rules. In terms of using the calendar generally, it’s worth quoting David Allen himself: However I use a calendar workaround because I think OmniFocus has more benefits than drawbacks for use on a Mac. OmniFocus itself doesn’t support the calendar in the same way that it used to, which is a shame. When you have a precise date and time, use your calendar ![]()
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